The Design Process
Stage 1
Briefing & Analysis
Our process begins with an initial client meeting to define project objectives, KPIs, budget, and timeline while considering constraints and statutory applications. We delve into discussions on wellness vision and conduct a sustainability review of existing resources. A site survey with detailed measurements or analysis of provided DWG files and photographs follows. We spend dedicated time on-site for space utilisation studies or workshops if needed. Accommodation schedules and adjacency block plans are established. Finally, we present a comprehensive brief outline for client approval before proceeding to Stage 2.
Stage 2
Concept Design
The next phase involves creating mood imagery boards tailored to key areas, along with proposed reflected ceiling plans and lighting strategies. We develop specifications for finishes, present space plan proposals across various floors, and outline furniture look and feel concepts for specific areas. If needed, we propose an exterior design strategy and develop a wayfinding/branding/ signage plan. A critical aspect involves a comprehensive client presentation, either on-site or remote, where we gather feedback for updates. We refine the concept presentation based on feedback and finalise it for client approval before transitioning to Stage 3.
Stage 3
Detailed Design
This phase, involves engaging any subcontractors such as structural engineers, M&E consultants, and fire safety officers. We finalise proposed space plans, finishes specifications, and provide physical sample boards for client review. Refinements to reflected ceiling plans, lighting strategies, and exterior design are completed. We also finalise wayfinding/branding proposals and collaborate with branding/marketing teams for necessary files. 3D sketch visuals are provided as required. A critical client presentation is conducted to gather feedback for updates. We liaise with furniture suppliers offer quote options/tender returns. The detailed design presentation is updated based on feedback and finalised for client approval before transitioning to Stage 4.
Stage 4
Technical Pack
We complete a technical drawing pack with schedules essential for tender and construction, focusing on design intent, subject to approval by contractors, M&E consultants, structural engineers, fire safety officers, and joiners as required. We engage closely with subcontractors to ensure alignment with the design intent, reviewing and signing off on final drawings. Collaborating with trusted furniture suppliers, we obtain and review tender returns, amending them as necessary. Subsequently, we assist the client in reviewing tender returns to select suppliers. Upon selection, we finalise the furniture order and continue to liaise until installation, as the client places the order directly with the supplier. The technical pack can then be issued to the contractors for Tender purposes or proceed to Stage 5.
Stage 5
Construction
We engage and liaise with necessary subcontractors throughout works on site. We assist in value engineering the design if needed, updating the drawing pack accordingly for Construction Issue. Additionally, we collaborate with furniture suppliers to resolve any queries or issues that may arise during the on-site installation process.
A critical part of this stage includes a project team meeting on-site to hand over to contractors and continued liaison with them as necessary throughout the construction phase. We conduct site visits as required to ensure progress aligns with the design. Additionally, one site visit for snagging inspection and the compilation of a snag list post-site completion is carried out. Finally, we provide the client with a comprehensive 'Record' drawing pack at the conclusion of the project.
Our comprehensive design process ensures every project is meticulously planned and executed to meet our clients' unique needs. We offer flexibility throughout this process, allowing clients to select the stages they require, and work closely with you to determine the most effective approach.
Our commitment to excellence ensures that each project results in a functional, inspiring, and high-quality environment.
Get in touch.
toni@velainteriors.com
07719610590
Based in Trinity
Edinburgh, EH5 3AD